AI policy template

An AI Policy Template provides a structured framework to help define how AI is used, governed, and monitored in your organisation.

As artificial intelligence (AI) becomes embedded in more business operations, organisations face growing pressure to ensure its use is safe, transparent, and ethical.

Without a clear AI governance use policy that aligns with your organisation's strategy, AI adoption can expose your organisation to risks—from privacy breaches and bias to reputational and compliance challenges.

That’s where an AI Policy Template is essential. This adaptable template enables you to establish principles, set boundaries, and ensure accountability, so innovation happens responsibly, with confidence, and in line with your organisation’s values.

What's included in BoardPro's AI Policy Template?

The BoardPro AI Policy Template provides a customisable framework that includes everything your organisation needs to create a tailored, practical AI governance policy.

Sections within the template include:

Policy statements: purpose of AI usage, data sensitivity and protection, risk assessment, data input and usage governance, accountability for deliverables, transparency and disclosure

Key processes: risk identification and assessment, data classification and usage, implementation and compliance, disclosure of AI usage, accountability

Reporting: AI system reports, incidence reports, data usage

Controls: data integrity, access controls, audit trails, AI governance committee

The template is suitable for all types of organisations—from nonprofit organisations, schools, sports associations, and small-to-medium enterprises—that are seeking to formalise responsible AI practices.

Build trust in your organisation’s AI journey and create a responsible, future-ready AI strategy by downloading the template here

What is an AI policy?

An AI policy defines how your organisation approaches the adoption, use, and governance of artificial intelligence technologies. It ensures that every use of AI—from simple automations to advanced predictive systems—aligns with your organisation’s values, legal obligations, and risk appetite.

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Why use an AI policy template?

Building responsible AI governance doesn’t need to be complex. This template provides a proven structure to ensure clarity and consistency when adopting AI systems.

Ensure responsible adoption: set clear principles for ethical, safe, and transparent AI use
Mitigate risks: proactively address privacy, bias, compliance, and accountability
Standardise processes: provide a consistent framework across teams and departments
Build trust: demonstrate responsible AI use to stakeholders and regulators
Save time: start from a structured template designed for quick customisation

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How can you ensure responsible AI use?

Responsible AI adoption begins with a clear governance framework. An effective AI policy sets the foundation for using technology ethically, safely, and transparently. It ensures that every system—whether automating routine tasks or informing major decisions—aligns with your organisation's purpose, values, and legal obligations.

With a structured policy in place, boards and leadership teams can:

build accountability and oversight into every stage of AI use
identify and mitigate risks such as bias, privacy breaches, or misinformation
define who is responsible for monitoring AI outcomes and decision integrity
demonstrate compliance and trust to regulators, stakeholders, and customers

A well-designed AI policy transforms innovation into a disciplined, responsible practice, ensuring your organisation leads with integrity, not just efficiency.

AI is reshaping the way organisations operate—but without governance, it can expose you to ethical, reputational, or legal risks. A clear, well-structured AI Policy helps you innovate with confidence while maintaining accountability, compliance, and transparency.

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AI Policy Template FAQs

An AI policy template is a pre-built framework to help organisations create clear, responsible guidelines for adopting and managing artificial intelligence. It provides structure for defining principles, assigning roles, managing risk, and ensuring compliance when using AI technologies.

This template is suitable for any organisation implementing or planning to implement AI tools or systems—from SMEs and non-profits to education providers. It’s designed for flexibility, making it easy to adapt based on your organisation’s size, structure, and maturity.

Yes, the template is fully editable to suit your needs.

The AI policy template is available in a downloadable Microsoft Word format. It can also be converted to Google Docs or your preferred document system for easy editing and sharing.

AI governance should evolve as technology and regulations change. We recommend reviewing your AI policy at least once a year—or sooner if your organisation adopts new tools, faces a major incident, or operates in a newly regulated sector.

AI Policy Template

What's included in BoardPro's AI Policy Template?

AI Policy Template

What is an AI policy?

Why use an AI policy template?

How can you ensure responsible AI use?

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AI Policy Template FAQs

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