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Board Meeting Minutes Software That Halves Your Admin Time

BoardPro's board meeting minutes software structures your notes against your agenda in real time, then turns them into a signed, searchable record the moment the meeting ends.

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Still using Word for your board minutes?

Most boards run their minutes on a combination of Word documents, email threads, and careful manual formatting. It works, until it doesn’t. A last-minute change means renumbering everything. Sign-off means chasing six people over email. Finding the confirmed copy from last year means searching through inboxes. BoardPro was built for this workflow. You take minutes live and BoardPro formats them automatically. Then, send approvals with one click and store everything securely in one location. Everything that used to happen after the meeting, doesn’t.

From meeting to confirmed minutes, without the admin

1

Structured, time-stamped minutes – automatically

Type notes, decisions, and actions directly against each agenda item as the meeting runs. Everything is structured and time-stamped as you go.

2

Your draft minutes are ready to send

BoardPro formats your minutes into a professional document the moment the meeting ends. Send to your chair or the full board in one click. No copy-paste, no reformatting.

3

Confirm and close in just two clicks

Board members sign off digitally. Confirmed minutes are stored permanently in BoardPro. Searchable, auditable, and never buried in an email thread.

Action tracking and reminders, built in

Assign tasks instantly during the meeting. BoardPro sends automatic follow-up reminders to owners, saving you from the follow-up (and keeping your board members accountable).

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Instant, searchable decision records

Log outcomes, movers, and seconders as they happen. Decisions automatically populate a central register, creating a robust history within your board meeting minutes software.

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Join 30,000+ board members in 38 countries who practice good governance

Secure, in-meeting digital voting

Cast votes anonymously or openly from any device. The system calculates outcomes based on your rules, instantly capturing accurate results directly inside your meeting records.

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One-click digital signing and sealing

Confirm and sign minutes in seconds. Board members sign off digitally from wherever they are – two clicks, and the document is locked, compliant, and stored permanently. No printing, no email chains, no chasing.

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Secure distribution, no attachments

Review minutes via encrypted links, not risky email attachments. Route drafts to the Chair first or the full board, ensuring sensitive data remains secure and accessible only to members.

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BoardPro reduces the time I spend on board meeting management from 20 hours per meeting cycle to around 3-5 hours. That's a massive time saver

Kristin Rillstone

Board of Trustees Secretary for Hamilton Boys' High School.

 

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Experience the smarter way of keeping minutes for board meetings

Start your free trial today. Set up takes minutes (which is fitting).

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FAQs

Will the minutes look different if another administrator takes them?

Nope! The great thing about BoardPro is that your minutes are automatically formatted for you, so no matter who takes them they will look professional and be easy to read. 

What if I forget to confirm my minutes?

If you forget to confirm your minutes before progressing your meeting to the next stage, BoardPro will pop a reminder on your screen so that you never miss a step. 

Can I send minutes to my chair for review first?

Yes, certainly. You can send your minutes out as many times as you need, to whoever you need. BoardPro is flexible and is designed to work with you!

Can I use my own minutes template?

BoardPro automatically formats minutes into a consistent, professional layout, so every set of minutes looks the same regardless of who takes them. If you have specific formatting requirements, speak to our team about your needs.

Can I download the minutes as a Word document or PDF?

Yes. Confirmed minutes can be exported and downloaded at any time. You’re never locked in to BoardPro’s format for distribution.

Prefer to start with a template?

Download our free board meeting minutes template – a simple starting point for capturing decisions, actions, and notes. Then see how BoardPro automates the whole process.

Download your template