1. Stronger Governance:
Board Portals have been shown to help boards level up their work ethic, saving Board members time and helping them bring their business closer in line with its goals. There are numerous advantages to practising good governance, and a company’s governance strategy is reflected throughout the organisation. Improving governance practices by employing a board management solution, such as BoardPro in the boardroom can change the entire meeting process for the benefit of all members. At the end of the day, good governance does not just help your company operate more effectively; it also protects you from future headaches, streamlining board meetings and promoting efficiency.
2. Ease of Access to Information:
Using Board Portal software means that all of your boardroom files are in one place. No more digging through emails, unorganised drawers and manilla folders; Board portal software provides centralised access to all board materials.
This means that board members can access what they need when they need it, no matter where they are in the world. It saves time as management no longer needs to waste time hunting down the information and papers that have gone astray. This feature is particularly valuable when creating Board packs. Boards are more productive when they can spend less time focusing on admin and more time on their purpose.
3. Efficient Administration:
Any chance you have to save administrative time and money should be taken. Board Portals let members prepare for meetings quickly and easily: with access to all the information they need at their fingertips, they can effortlessly schedule meetings, approve minutes and provide feedback. The daily functions of Board management are streamlined, and members are kept on track and informed through the centralised system. Real-time edits to agenda's ensure that everyone is working with the most up-to-date information available, keeping your team on the same page.
4. Effective Engagement:
By lowering the administrative barriers and hassle of board management, board portals increase team collaboration and engagement in the decision-making process. Meeting time is more productive as a result of members being able to collaborate effectively even when they are away from the boardroom. Supporting board members with the technology available to make their goals a reality means that they feel refreshed and capable of engaging on a deeper level, taking on challenges and contributing innovative solutions. Portals provide up-to-date information about what steps need to be taken and by who, alongside support tools; this approach ensures that everybody is on board.
5. Safe Data:
We live in an era of increasingly dangerous cybercrime. Knowing how to protect your organisation and prevent fraud on both a practical and digital level is key to long-term sustainability. Hand in hand with a board’s duty of care is their cybersecurity. When board members share files through material means or casually over email, it puts the whole company at risk of a data breach. Board management software offers a secure alternative, incorporating multiple levels of security, such as multi-factor authentication, biometric scanners for data centre access, data encryption, and off-site data storage to keep your company safe.
6. Customisable Permissions:
Board management software works for you, meaning that the accessibility features for documents are fully customisable to suit your needs.
You decide which members of your organisation have access to what information, maintaining data security each step of the way. If a team member leaves your organisation, you can simply update the permission settings, keeping critical company information securely within the current team.
7. The Gift that Keeps on Giving:
The advantages of board Portal software touch all aspects of company operations. From increasing security and governance practices to improving team engagement and time management, portal software works to support your board. These benefits compound to skyrocket efficiency and productivity levels within your company, helping everyone perform to the best of their abilities and keeping your company on track towards its goals. Board portal software saves money and time – now, who could say no to that?