7 benefits of board management software

4 min read
Feb 20, 2023 10:46:26 AM

Board management software provides solutions to many of the challenges boards face. These include administrative overwhelm, manual processes, a large volume of documents, and a lack of a centralised platform for all board assets.

In this article, we’ll discuss seven ways board management software, also known as board portals, can revolutionise your board experience, ultimately providing a more efficient, productive, and secure environment that promotes good governance. 

1. Stronger governance

Board management software helps boards level up their work ethic, saving board members time and helping them bring their business closer in line with its goals. There are numerous advantages to practising good governance, and a company’s governance strategy is reflected throughout the organisation. Improving governance practices by employing a board management solution, such as BoardPro in the boardroom can change the entire meeting process for the benefit of all members. At the end of the day, good governance does not just help your company operate more effectively; it also protects you from future headaches, streamlining board meetings and promoting efficiency.


2. Ease of access to information

Using board management software means that all of your boardroom files are in one place. No more digging through emails, unorganised drawers and manilla folders; board management software provides centralised access to all board materials.

A list of all of your board meetings in date order with quick links to access your agenda, board pack, and minutes for each meeting


This means that board members can access what they need when they need it, no matter where they are in the world. It saves time as management no longer needs to waste time hunting down the information and papers that have gone astray. This feature is particularly valuable when creating board packs. Boards are more productive when they can spend less time focusing on admin and more time on their purpose.


3. Efficient administration

Any chance you have to save administrative time and money for your board should be taken. Board management software lets members prepare for meetings quickly and easily: with access to all the information they need at their fingertips, they can effortlessly schedule meetings, approve minutes and provide feedback. The daily functions of board management are streamlined, and members are kept on track and informed through the centralised system. Real-time edits to agenda's ensure that everyone is working with the most up-to-date information available, keeping your team on the same page.


4. Effective engagement

By lowering the administrative barriers and hassle of board management, board portals increase team collaboration and engagement in the decision-making process. Meeting time is more productive as a result of members being able to collaborate effectively even when they are away from the boardroom. Supporting board members with the technology available to make their goals a reality means that they feel refreshed and capable of engaging on a deeper level, taking on challenges and contributing innovative solutions. Board management software (or portals) provide up-to-date information about what steps need to be taken and by who, alongside support tools; this approach ensures that everybody is on board. Take a look at how BoardPro automates the process of recording, assigning, and tracking actions from end to end.

video of BoardPro's Action Items feature

5. Safe data

We live in an era of increasingly dangerous cybercrime. Knowing how to protect your organisation and prevent fraud on both a practical and digital level is key to long-term sustainability. Hand in hand with a board’s duty of care is their cybersecurity. When board members share files through material means or casually over email, it puts the whole company at risk of a data breach. Board management software offers a secure alternative, incorporating multiple levels of security, such as multi-factor authentication, biometric scanners for data centre access, data encryption, and off-site data storage to keep your company safe.


As a director, I find BoardPro to be super-efficient. It’s time-saving and it’s really great to have everything in the one place. 

Chris Morrison, Director — Karma Drinks, New Zealand


6. Customisable permissions

Board management software works for you, meaning that the accessibility features for documents are fully customisable to suit your needs.

BoardPro customisable permissions for boards

You decide which members of your organisation have access to what information, maintaining data security each step of the way. If a team member leaves your organisation, you can simply update the permission settings, keeping critical company information securely within the current team.


7. Continuous improvement

The advantages of board software touch all aspects of company operations. From increasing security and governance practices to improving team engagement and time management, board management software works to support your board. These benefits compound to skyrocket efficiency and productivity levels within your company, helping everyone perform to the best of their abilities and keeping your company on track towards its goals. Board software saves money and time – now, who could say no to that?

In embracing board management software, organisations not only streamline their processes, but also set a new standard for excellence in governance. 



When you're ready here's how BoardPro can help


Start a Free Trial — run a whole board meeting cycle for free, no credit card needed. You’ll be able to create board packs in a click, and have all minutes, decisions, actions and interests in one place. Be more effective, save time, and have everyone on the same page!

Book a Demo — see BoardPro in action in this 30-minute demo, and have all your questions answered by a BoardPro specialist. You’ll get an introduction to all of BoardPro’s features — see how to set an agenda, create board packs, and take minutes. 

Attend a Free Governance Webinar — learn from our community of governance experts on subjects such as strategy, understanding board dynamics, reporting, and running effective meetings. You’ll join hundreds of others in these engaging events covering the latest governance topics.

Find a Governance Template — practical documents to make governance easy! Templates cover strategic planning, board evaluation, risk assessment, SWOT analysis, and many other essential governance and business topics to grow your organisation and adopt good governance practices. 


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