AI Minutes for Board Meetings

AI Minutes is a BoardPro feature that turns an uploaded meeting transcript into a structured first draft of your board minutes, mapped to your agenda, with decisions and actions captured. You review, edit and approve the draft before it publishes.

Yes – upload your transcript and AI Minutes generates a structured first draft of your minutes, mapped to your meeting's agenda. You review, edit, and approve it before anything publishes; it's a draft generator, not an auto-publisher.

Most AI minutes takers are built for generic team meetings – they summarise a call, not a governance record. AI Minutes is built specifically for boards: it maps the discussion to your agenda, matches actions to your attendee list, and produces decisions with movers and seconders recorded – output that lands directly in your BoardPro minutes editor.

Yes – that's what AI Minutes is built for. It's designed around the structure of a board meeting: agenda items, formal decisions, and actions with owners and due dates, not the loose notes format generic meeting-note tools produce.

No. You record your meeting using whatever tool you already use – Zoom, Teams, or similar – and download the transcript afterwards. AI Minutes takes that transcript and turns it into structured minutes; it doesn't capture audio or video, and it isn't a transcription tool itself.

AI Minutes accepts most common transcript file types, including .vtt, .srt, .txt, .docx, .pdf, and several others. Export the transcript from your recording tool as you normally would and upload it directly – there's no separate transcription step to manage.

Some conferencing tools don't capture participant names by default. When that happens, AI Minutes can't match actions to specific people from the transcript, so it falls back to the agenda item's presenter, or the meeting administrator if no presenter is set.

Yes – the meeting needs an agenda already built in BoardPro. The minutes app AI then maps the transcript against that agenda structure to generate minutes for each item, so the agenda has to exist first.

You stay in control either way. AI Minutes produces a first draft, but nothing publishes until you've reviewed, edited, and approved it in the normal BoardPro editor – the same review step you'd take with manually written minutes.

AI Minutes runs on Azure OpenAI under a contract that guarantees your data is never used to train or fine-tune any third-party AI models. Your transcript is deleted from BoardPro's storage once minutes are generated, and the AI only ever accesses content you already have permission to view.

Yes. Some tools, Teams especially, split a long meeting into separate transcript files. Upload them all to the same meeting and BoardPro orders them and stitches them into one record, then generates a single set of minutes – so you don't have to join the files up yourself first.