AI Minutes is a BoardPro feature that turns an uploaded meeting transcript into a structured first draft of your board minutes, mapped to your agenda, with decisions and actions captured. You review, edit and approve the draft before it publishes.

Is this tool an AI minutes generator?

Yes – upload your transcript and AI Minutes generates a structured first draft of your minutes, mapped to your meeting's agenda. You review, edit, and approve it before anything publishes; it's a draft generator, not an auto-publisher.

How is AI Minutes different from a generic AI minute taker?

Most AI minutes takers are built for generic team meetings – they summarise a call, not a governance record. AI Minutes is built specifically for boards: it maps the discussion to your agenda, matches actions to your attendee list, and produces decisions with movers and seconders recorded – output that lands directly in your BoardPro minutes editor.

Can I use AI for board meeting minutes specifically, not just general meeting notes?

Yes – that's what AI Minutes is built for. It's designed around the structure of a board meeting: agenda items, formal decisions, and actions with owners and due dates, not the loose notes format generic meeting-note tools produce.

Does AI Minutes record or transcribe my meeting?

No. You record your meeting using whatever tool you already use – Zoom, Teams, or similar – and download the transcript afterwards. AI Minutes takes that transcript and turns it into structured minutes; it doesn't capture audio or video, and it isn't a transcription tool itself.

What transcript format does the AI minute taking process need?

AI Minutes accepts most common transcript file types, including .vtt, .srt, .txt, .docx, .pdf, and several others. Export the transcript from your recording tool as you normally would and upload it directly – there's no separate transcription step to manage.

What if my transcript shows "Speaker 1, Speaker 2" instead of names?

Some conferencing tools don't capture participant names by default. When that happens, AI Minutes can't match actions to specific people from the transcript, so it falls back to the agenda item's presenter, or the meeting administrator if no presenter is set.

Do I need to set anything up in BoardPro before using the AI minutes app?

Yes – the meeting needs an agenda already built in BoardPro. The minutes app AI then maps the transcript against that agenda structure to generate minutes for each item, so the agenda has to exist first.

Can I trust AI-generated minutes to be accurate?

You stay in control either way. AI Minutes produces a first draft, but nothing publishes until you've reviewed, edited, and approved it in the normal BoardPro editor – the same review step you'd take with manually written minutes.

Is my board's data secure?

AI Minutes runs on Azure OpenAI under a contract that guarantees your data is never used to train or fine-tune any third-party AI models. Your transcript is deleted from BoardPro's storage once minutes are generated, and the AI only ever accesses content you already have permission to view.

My meeting recording came in several files – can I still use it?

Yes. Some tools, Teams especially, split a long meeting into separate transcript files. Upload them all to the same meeting and BoardPro orders them and stitches them into one record, then generates a single set of minutes – so you don't have to join the files up yourself first.

Can I control how detailed the minutes are?

Yes. You've got control over minute taking style. You can let the AI infer your style from your previous two sets of minutes, pick a preset (concise or detailed), or add your own custom prompt requirements. Note: Check your BoardPro AI settings page for specific feature availability.

Board Management App for iOS & Android

boardpro mobile app open pack and offline mode

Read your board pack

Open your pack and move between agenda items. Make it available offline to keep reading without an internet connection.

Make your own notes

Highlight key passages and add private annotations. Notes made offline sync when you reconnect.

Keep actions up to date

See your assigned actions, update their status and add progress updates from your phone or tablet.

Get answers before you get to the meeting

Need to understand a proposal or revisit an earlier decision? Ask AI Assistant about your board materials and get an answer with links to the source, so you can check the detail and prepare your next question.

Try asking: “What did the board decide about this last time?”

Explore AI Assistant

The BoardPro mobile app is a board member's companion for iPhone, iPad and Android. It covers the work a director actually does between meetings: reading the board pack, marking it up, querying AI Assistant, accessing documents and closing off actions.

Yes. Choose which packs to make available offline and they stay available on your device until you turn it off – including new versions of those packs, which download automatically. Annotations you make offline sync back to BoardPro when you're connected again.

Yes. This is BoardPro's first native Android app. Android users previously had to use BoardPro through a mobile browser.

Yes. You can highlight, annotate and comment on board papers, and your annotations are private to you. When a pack is republished, your annotations carry across to the new version. Annotation availability depends on your BoardPro plan.

Yes, on plans that include it. AI Assistant answers questions across your board pack and meeting history, scoped to the documents you already have permission to view. It needs an internet connection, so it isn't available while you're reading a pack offline.

The mobile app is a new app rather than an update, so you'll need to download it separately. BoardPro Notes will be retired once customers have moved across.

The app is included with your organisation’s BoardPro subscription at no additional cost. What you can access depends on your role and plan.

Essential plan users can read board packs, including offline. Annotations and board pack version comparison are available on eligible higher plans.

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Arrive prepared, wherever you prepare.

Read the pack. Mark it up. Act on it.

Read your board pack

Make your own notes

Keep actions up to date

Take your board pack on board

Get answers before you get to the meeting

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Works on the device you've got

BoardPro delivers time back to the organisation, which means we can spend more time saving lives.

Your next meeting starts before you enter the room.

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